Position Summaries

Board of Directors

President

  • Shall be the chief executive officer of the Association.
  • Shall convene and preside at all meetings of the General Membership of the Association and all meetings of the Board.
  • Shall represent or appoint a representative of the Association to all non-Association meetings and activities where representation is needed.
  • Shall be an ex-officio member of all committees of the Association.
  • Shall appoint the chairperson of all standing committees if the chairperson is not an elected position.
  • Shall facilitate a hiring process for all paid positions, and coordinate and oversee the duties and activities of the Club Administrator (if one is in place) and other paid positions, with responsibilities including performance evaluation.Shall champion the spirit of good sporting behavior within the Association.
  • Shall be responsible for all Association activities not assigned to others by the Bylaws.
  • Shall secure playing fields for all playing divisions.
  • Shall submit an annual report of Slate of Officers to The Office of the Massachusetts Secretary of State (ANNUAL REPORT - form 26A) before November 1.
  • Shall be responsible for regular communication with the Association.
  • Shall be responsible for succession planning for all Board and staff positions.
  • Shall appoint a Referee Coordinator.
  • Shall appoint a Recreational Division Coordinator.
  • Shall appoint a Field Coordinator.
  • Shall be responsible for the training needs of the Association. This responsibility could be fulfilled through the hiring of a third-party vendor. Alternatively, may appoint a Training Coordinator.
  • May appoint a Safeguarding Coordinator (potential).
  • May coordinate activities that connect the Association and its players to other soccer-related organizations in the community (e.g., Franklin High School).
  • Will annually drive the conversation to review compensation for paid employees.
  • Shall appoint a Registration Coordinator and an Equipment Coordinator if a Club Administrator is not in place.
  • Shall ensure that the Association operates in accordance with the Constitution and Bylaws.

Vice President

  • Shall convene and preside at any meetings when the President is unable to do so.
  • Shall succeed to the Presidency if, for any reason, that officer shall be unable to fulfill the term of office.
  • Shall be responsible for of coordinating sponsorship activities
  • Shall be responsible for communications with the membership
  • Shall be responsible for management of donations received, including communication with and recognition of donors to the Organization
  • Shall be responsible for regular communication with the Association.
  • Shall direct the Rules and Policies Committee to report at least once per year.
  • May appoint a Communications Coordinator (recommended), a Tournament Coordinator (recommended), a Sponsorship Coordinator (potential), Volunteer Coordinator (recommended), Professional Teams Liaison, and/or a Snack Bar Coordinator (potential).

Treasurer

  • Shall be responsible for all financial matters of the Association.
  • Shall keep a true set of records of all financial transactions.
  • Shall on request, make these records available for audit by the Board or a committee appointed by the Board.
  • Shall prepare an annual statement of the financial condition of the Association for presentation at the annual General Membership meeting.
  • Shall submit a proposed budget to the Board for approval at the start of each new calendar year.
  • Shall be responsible for regular communication with the Association.

Secretary

  • Shall convene and preside at any meetings when the President and Vice President are unable to do so.
  • Shall help establish the agenda for Board meetings by soliciting items from the Board.
  • Shall be responsible for managing the minutes of all meetings of the Association, including the circulation of minutes for Board review and posting minutes for the Membership once they have been approved .
  • Shall be responsible for procuring and maintaining all administrative equipment and supplies unless a Club Administrator is in place.
  • Shall assist in the communications with the membership by monitoring incoming communications and directing them to the proper Board Member, unless a Club Administrator is in place, and assist the Board with outgoing communications under the direction of the Vice President.
  • Shall be responsible for regular communication with the Association.

Instructional Division Director

  • Shall be responsible for recruiting, appointing, and supervising all coaches, establishing teams and leagues, setting playing and practice schedules, for all Instructional Division teams in accordance with Association rules for play for this division.
  • Shall be responsible for maintenance of fields used by the Instructional Division, working with the Field Coordinator.
  • Shall submit a list of coaches, assistant coaches, and managers to the Board for review and approval before the beginning of the fall and spring seasons.
  • Shall provide the Board and the coaches in the Instructional Division a schedule stating where and when each game is to be played.
  • Shall provide Instructional Division coaches with a program of instruction that should be followed when conducting weekly sessions.
  • Shall be responsible for regular communication with all stakeholders within the Division.
  • May appoint a First Instructional Division Coordinator, a Second Instructional Division Coordinator (recommended), Pee Wee Division Coordinator (potential), and/or Player Evaluation Coordinator (potential).

Academy Division Director

  • Shall be responsible for recruiting, appointing, and supervising all coaches, establishing teams and leagues, setting playing and practice schedules, for all Academy Division teams in accordance with Association rules for play in this division.
  • Shall be responsible for maintenance of fields used by the Academy Division, working with the Field Coordinator.
  • Shall submit a list of coaches, assistant coaches, and managers to the Board for review and approval before the beginning of the fall and spring seasons.
  • Shall provide the Board and the coaches in the Academy Division a schedule stating where and when each game is to be played.
  • Shall provide Academy Division coaches with a program of instruction that should be followed when conducting weekly practices.
  • Shall work with the Referee Coordinator to ensure that the need for qualified referees in Academy Division games are met.
  • Shall be responsible for regular communication with all stakeholders within the Division, including weekly communications to families during the playing season.
  • May appoint a First Academy Division Coordinator, Second Academy Division Coordinator (recommended), a Player Placement Coordinator (potential), and/or a Player Evaluation Coordinator (potential).

Travel Division Director

  • Shall oversee the Girls and Boys Travel Divisions.
  • Shall be responsible for recruiting, appointing and supervising all coaches for teams playing in the Travel Division.
  • Shall be responsible for ensuring the quality of the teams in the Travel Division and in the correct placement of those teams in non-Association leagues, setting playing and practice schedules for all Travel Division teams in accordance with the Association rules for play in this division.
  • Shall be responsible for maintenance of fields used by the Travel Division, working with the Field Coordinator.
  • Shall submit a list of coaches, assistant coaches and managers to the Board for review and approval before the beginning of the fall and spring seasons.
  • Shall provide the Board and the coaches of teams in the Travel Division a schedule stating where and when each game is to be played.
  • Shall provide the Board and coaches of the teams in the Travel Division a grid of available practice times and locations  allowing coaches to schedule training for the upcoming season.
  • Shall provide Travel Division coaches with a suggested program of instruction that may be followed when conducting weekly practices.
  • Shall work with the Referee Coordinator to ensure that the need for qualified referees in Travel Division games are met.
  • Shall be responsible for regular communication with all stakeholders within the Division.
  • May appoint a Girls Travel Division Coordinator and Boys Travel Division Coordinator.
  • May appoint a Field Assignor (recommended), Non-Association League Coordinator (potential), a Player Placement Coordinator (potential), and/or a Player Evaluation Coordinator.

Franklin Soccer Club (FSC) Director

  • Shall oversee the FSC Program.
  • Shall work with the Board to select appropriate coaches for FSC teams.
  • Shall be responsible for coordinating with team coaches on all FSC coaching matters, team selection notifications, Team Manager selections, FSC annual calendar planning, team tournament selections, and FSC philosophy.
  • Shall coordinate the team league selection and placements.
  • Shall be responsible for coordinating all matters of the FSC tryouts.
  • Shall be responsible for the coordination and collection of all FSC player fees.
  • Shall be responsible for the decision of any FSC Player Scholarships or Payment Plans along with the President and Treasurer.
  • Shall submit a brief report for each FYSA Board Meeting on any FSC updates (club, team, coach, etc.)
  • Shall send regular updates to FSC team parents.
  • Shall provide FSC update for Annual General Membership meeting.
  • Shall coordinate with FYSA Club Administrators to ensure that all FSC players are properly registered with the Massachusetts Youth Soccer Association.
  • Shall manage the online content for the FSC program.
  • Shall coordinate the field assignments for practice and games for the FSC program.

Mandatory Appointments

Certain coordinator positions are deemed mandatory to help insure that individual Directors are not overwhelmed by the duties of day-to-day administration of the Association. These coordinators are expected to work closely with the Director that makes the appointment.

Training Coordinator

  • Shall be responsible for training and evaluation of all coaches and referees.
  • Shall assess and oversee the training needs of the Association across all divisions and, with the Division Directors, establish an evolving plan to meet those needs.
  • Shall be responsible for advising coaches and monitoring coaching expertise throughout the Association.
  • Shall maintain a library of training materials.
  • Shall be responsible for establishing clinics in First Aid and Coaching.
  • Shall make coaches aware of the options available for licensing. Shall make available a licensure coaches clinic at least once a year.
  • Shall coordinate formal instructional programs for players, including summer camp programs offered by external organizations.
  • Shall actively participate in any disciplinary action against or removal of a coach in the Association.

Referee Development Coordinator

  • Shall be appointed by the President.
  • Shall consider the recruitment and development of referees in the Association.
  • Shall coordinate the assignment and scheduling of referees in support of the Academy Division.
  • Shall work with the Academy Director to ensure that the specific needs for referees of those playing divisions are met.
  • Shall cooperate with the Referee Assignor for the Travel Division.
  • Shall be responsible for recruiting and supervising any referees necessary for leagues formed by the Association and for games where the Association must provide the referees.
  • Shall actively participate in any disciplinary action against or removal of a referee in the Association.

Registration Coordinator

NOTE: This appointment is mandatory only if a Club Administrator is not in place to perform these duties. Otherwise, this is a recommended appointment.

  • Shall be appointed by the Treasurer.
  • Shall be responsible for conducting registrations in accordance with the Association rules.
  • Shall maintain a current list of Association members.
  • Shall be responsible for all records and registration activities and procedures with the Massachusetts Youth Soccer Association (MYSA).Shall be responsible for regular communication with the Board on matters related to registration.

Equipment Coordinator

NOTE: This appointment is mandatory only if a Club Administrator is not in place to perform these duties. Otherwise, this is a recommended appointment.

  • Shall be appointed by the Treasurer.
  • Shall be responsible for all inventory, maintenance, purchasing, and replacement of all equipment, including league uniforms.
  • Shall be responsible for all league and memorial trophies, and their coordination.Shall be responsible for regular communication with the Board on matters related to management of equipment.

First Instructional Division Coordinator

  • Shall be appointed by the Instructional Division Director.
  • Shall be involved in the day-to-day administration of the Instructional Division as instructed by the Instructional Division Director.

First Academy Division Coordinator

  • Shall be appointed by the Academy Division Director.
  • Shall be involved in the day-to-day administration of the Academy Division as instructed by the Academy Division Director.

Recreational Division Coordinator

  • Shall be appointed by the President.
  • Shall be involved in the day-to-day administration of the Recreational Division.
  • Shall be responsible for recruiting, appointing, and supervising all coaches, establishing teams and leagues, setting playing and practice schedules, and field maintenance for all Recreational Division teams in accordance with Association rules for play in this division.
  • Shall submit a list of coaches, assistant coaches, and managers to the Board for review and approval before the beginning of the fall and spring seasons.
  • Shall provide the Board, coaches, and player families in the Recreational Division a schedule stating where and when each game is to be played.
  • Shall provide Recreational Division coaches with optional resources to follow when conducting weekly practices.
  • Shall communicate with the Recreational Division coaches weekly to decide if enough players will be present to send a referee to each game, and work with the Referee Coordinator to ensure that the need for qualified referees in Recreational Division games are met.
  • Shall be responsible for regular communication with all stakeholders within the Division.

Field Coordinator

  • Shall be appointed by the President.
  • Shall coordinate the securing of playing fields for all divisions in the Association, interacting with town officials, school officials, and representatives of other youth sports programs, as appropriate.

Recommended Appointments

Certain coordinator positions are given as guidance to Directors with regard to how certain tasks may be delegated to additional volunteers. The following coordinators are termed "recommended" because the work associated with the listed positions is believed to be significant. Depending on the skills, interests, and availability of the particular Director, that individual may choose not to make such appointments.

Field Assignor

  • May be appointed by the Travel Division Director.
  • Responsible for coordinating and managing the assignment of fields for all Association activities.

Registration Coordinator

  • See Mandatory Appointments

Equipment Coordinator

  • See Mandatory Appointments

Girls Travel Division Coordinator

  • May be appointed by the Travel Division Director.
  • Shall be involved in the day-to-day administration of the Girls Travel Division as instructed by the Travel Division Director.

Boys Travel Division Coordinator

  • May be appointed by the Travel Division Director.
  • Shall be involved in the day-to-day administration of the Boys Travel Division as instructed by the Travel Division Director.

Age Group Facilitator(s)

  • May be appointed by the Travel Division Director.
  • Shall assist the Travel Division Director by providing support to the coaches in a specific age and gender group (e.g., 5th Grade Boys, 4th Grade Girls) to form teams for the subsequent season.

Communications Coordinator

  • May be appointed by the Vice President
  • Shall support the Club Administrators effort to communicate regularly with the membership of the Association.
  • Shall contribute to the communications with regular postings of social media channels to celebrate and promote the Association.

Second Instructional Division Coordinator

  • May be appointed by the Instructional Division Director.
  • Shall support the day-to-day administration of the Instructional Division as instructed by the Instructional Division Director.

Second Academy Division Coordinator

  • May be appointed by the Academy Division Director.
  • Shall support in the day-to-day administration of the Academy Division as instructed by the Academy Division Director.

Potential Appointments

Certain coordinator positions are given as guidance to Directors with regard to how certain tasks may be delegated to additional volunteers. The following coordinators are termed "potential" because the work associated with the listed positions is believed to be relatively small or something to consider in the future. Depending on the skills, interests, and availability of the particular Director, that individual may choose not to make such appointments.

Legal Counsel

  • May be appointed by the President.
  • Shall aid on the Association's behalf with the interpretation of documents and guidance when necessary.

Liaison to the Recreation Advisory Board

  • May be appointed by the President.
  • Shall serve as a liaison between the Association and Franklin's Recreation Advisory Board. This will serve in alleviating any conflicts of fields, events, functions and help establish communication between programs.

Sponsorship Coordinator

  • May be appointed by the Vice President.
  • Shall coordinate the identification and contacting of potential sponsors for the Association.

Snack Bar Coordinator

  • May be appointed by the Vice President.
  • Shall coordinate the recruitment and assignment of volunteers to staff the snack bar(s) managed by the Association.
  • Shall account for the income and expenses related to the sale of concessions.
  • Shall coordinate the inventory of goods with the snack bar(s).

Pee Wee Division Coordinator

  • May be appointed by the Instructional Division Director.
  • Shall coordinate the Pee Wee Division which may be formed for 4-year-old players.

Player Evaluation Coordinator

  • May be appointed by the Instructional, Academy, or Travel Division Director, one for each program or one for all programs.
  • Shall coordinate the collection of player evaluation data from coaches in the division.

Player Placement Coordinator

  • May be appointed by the Academy or Travel Division Director.
  • Shall coordinate the scheduling of skill sessions for the division, if skill sessions are to be used to collect information about players for placement on teams.

Non-Association League Coordinator

  • May be appointed by the Travel Division Director.
  • Shall coordinate with any league in which Travel Division teams are placed.

Volunteer Coordinator

  • May be appointed by the Vice President.
  • Shall assist the organization in recruitment of and communication with the Association's volunteers (excluding members of the Board and coaches)

Tournaments Coordinator

  • May be appointed by the Vice President.
  • Shall be responsible for coordinating any tournament held in Franklin and sponsored by the Association.

Professional Teams Liaison

  • May be appointed by the Vice President.
  • Shall coordinate with professional teams to find a mutually beneficial arrangement that promotes soccer in our community.

Compensated Appointments

Club Administrator

  • Shall be hired as an employee of the Association, chosen by the Board, and report to the President.
  • Shall serve as the Registration Coordinator and Equipment Coordinator as defined under Mandatory Appointments.
  • Shall manage the Association database of players, coaches, referees and other volunteers, keeping the database up to date.
  • Shall provide timely information to volunteers within the Association as directed by the Board.
  • Shall staff and manage the office of the Association, if one is secured.
  • Shall support the duties of all Board members as coordinated by the President.
  • Shall serve as the primary customer service representative for the Association. Inbound queries will come through the Association's telephone system, email portal, and social media accounts, and should be answered in a timely way.
  • Shall monitor the Association's website for accuracy.
  • Shall ensure that all volunteers comply with the requirements of Mass Youth Soccer with regards to safeguarding.
  • Responsible for managing the operations of the Association store to include inventory management and retail sales.

FSC Administrator

  • Shall be hired as an employee of the Association, chosen by the Board, and report to the FSC Director.
  • Shall assist the FSC Director with the day-to-day responsibilities of running the club.